Virtual Executive Assistant Job at Poolmaster, Inc, New York, NY

  • Poolmaster, Inc
  • New York, NY

Job Description

Job Description

Job Description

This is a remote position.

Poolmaster, is a manufacturer of aftermarket pool and spa products. We offer products across six distinct product lines – Backyard & Décor, Games & Toys, Floats, Inflatables, Maintenance and Swim & Dive Gear. Headquartered in Sacramento, California, we manufacture, market, sell and distribute products worldwide to wholesalers, retailers and specialty market segments. Founded in 1958, Poolmaster has been offering best-in-class pool and spa products with an unwavering commitment to quality, service, and reliability for over 50 years.

We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:
  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.
RequirementsExecutive Assistant Requirements:
  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of the entire MS Office suite.
  • High school diploma.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced, quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.

1. Medical coverage

2. Dental insurance

3. Vision insurance

4. Life insurance policies

5. Retirement planning include 401(k) and IRA

6. Paid time off

7. Paid sick leave

8. Paid training and development

9. Remote work flexibility

Job Tags

Remote job, Worldwide,

Similar Jobs

My Health Onsite

Medical Assistant - PRN Job at My Health Onsite

 ...sponsored health and wellness centers. Our medical team takes time to build strong...  ...goal. This position will work on a PRN basis at our Pasco County health centers....  ...circumference) Provide information and assistance to patients Perform blood draws, administer... 

Russell Solutions Group

Clinical Research Associate (will consider Sr. Level candidates) Job at Russell Solutions Group

 ...Job Description Job Description The Clinical Research Associate position is responsible to support and execute clinical project plans to...  ...licensed healthcare professional such as RN or equivalent experience. Minimum of 5 years industry experience in related role... 

Apex Systems

Web designer Job at Apex Systems

 ...maintenance of the website. Utilizes ASP pages, HTML code, and graphics software. This individual will mockup a user experience to organize and display content in a way that...  ..., childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity... 

Oklahoma State University-Oklahoma City

Adjunct - Interpreter Training Job at Oklahoma State University-Oklahoma City

 ...Position Details Req ID: req18060 Position Title: Adjunct - Interpreter Training Position Type: Adjunct/Temporary Faculty Position Number: 900668 OSU Campus: Oklahoma City Department: Interpreter Training Location Address: 900 N Portland Ave, Oklahoma City, OK 73107 USA... 

Sony Music Entertainment

Account Coordinator Job at Sony Music Entertainment

 ...About Sony Music Entertainment At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music...  ...member of the Sony family of global companies. As an Account Coordinator you will be responsible for leading and managing a select...