Job Description

Job Description

Job Description

The role of Project Manager at VLS is the essential point of communication for the successful execution of projects. After receipt of order, project management becomes the primary point of communication with our customer. Constant communication with vendors and customers is required to ensure on time delivery of products, and to answer technical questions.

Reports to: Director of Project Delivery

Duties and Responsibilities:

• Processing of orders to include entry of jobs, creation of purchase orders, and coordination of information with finance team to ensure timely, accurate inventory controls, and billings.
• Coordinate submittal drawing process on projects. This includes ordering, receiving, and compiling vendor submittals, and coordinating with the internal drafter for the creation of VLS additional drawings as required.
• Provide technical knowledge to electrical contractors, distributors, and other customers to ensure correct installation of supplied products.
• Coordinate delivery of materials to customer.
• Maintain project tracking, forecasting, and accurate contacts throughout the project.
• Attend job-site meetings as needed. Provide job-site field-verified measurements, photos, and conditions report as needed.
• Participate and attend weekly project department and sales meetings.
• Review contract documents.
• Coordination with rigging equipment and other trades on project sites.
• Assign crews to projects per knowledge, skills, and abilities.
• Coordinate and potentially participate in onsite professional services for hang and focus of lighting fixtures, rigging installation, commissioning and other project start up services.
• Close out projects as necessary, including confirmation of all billings, creation of operation and maintenance manuals, as built drawing and warranty letters.
• Maintains a positive relationship with contractors, partners, representatives, specifiers, and other project stakeholders.
• Perform other duties as assigned.

Qualifications and Education:

• Degree in technical theatre, project management, construction management, or related field or commensurate experience in a related industry.
• Experience with theatrical power systems, controls, and fixtures is required.
• Experience with AutoCad, and Photometric Rendering software is desired.
• Must have excellent communication skills (both written and verbal).
• Must have excellent customer service skills (both written and verbal).
• Must have good organizational skills, being prompt and accurate in submitting orders, purchase orders, invoices, and monthly expense reports.
• Must be able to pass 5-panel drug screen.

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