Job Description
We are looking for an experienced Executive Assistant to join our team located in the Greater Philadelphia Region. As an Executive Assistant you will be provide comprehensive administrative support, including execution of special projects, assist with meeting coordination, planning, and preparation by creating presentations for team members.
What you get to do every single day:
· Process expense reports, ensuring accuracy, compliance with established policies, and timely reimbursement.
· Manage senior leadership calendars, coordinate meetings across multiple time zones, and arrange travel logistics.
· Support client-related events, meetings, and presentations, including handling logistics and preparing materials.
· Coordinate and collaborate with internal departments such as Finance, Compliance, and Asset Management.
· Prepare, proofread, and edit job arrangement documents in accordance with organizational standards.
· Process and track engagement letters using e-signature platforms.
· Maintain and administer entries in client acceptance portals for new and ongoing engagements, ensuring all submissions are complete, accurate, and compliant.
· Generate and distribute reports for client engagement teams as needed.
· Prepare and track business development reports and activities for senior leaders.
· Provide front desk and reception support as needed, including greeting visitors, answering and directing calls, managing incoming mail, and supporting general office tasks.
Other requirements for the Executive Assistant position include and are not limited to:
· Bachelor’s degree preferred.
· Must be available to work onsite full-time, Monday through Friday.
· Minimum 3+ years of experience providing high-level administrative.
· Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
· Excellent written and verbal communication skills.
· Strong organizational, multitasking, and time management abilities.
· Ability to handle sensitive financial and client information with discretion and confidentiality.
Interested candidates should reach out to Hayley Master at 215.568.4580 and reference JO# 03720-0013338497
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