Coordinator, Public Right-of-Way Permitting Job at Chicago Transit Authority, Chicago, IL

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  • Chicago Transit Authority
  • Chicago, IL

Job Description

PRIMARY RESPONSIBILITIES

  • Manages and coordinates the requests for all permits to occupy or open the public right-of-way.
  • Reviews permit applications for accuracy and confirms all fields have been completed prior to submission.
  • Responds to requests for information pertaining to permits ranging from questions from the general public, application procedures from permit requestors and compliance information requests.
  • Enforces collection of permit fees.
  • Develops and/or monitors policies, procedures and processes to ensure permit requests are submitted in a timely manner.
  • Works daily with contractors, other government agencies and internal CTA departments ensuring compliance to permit applications and the permitting process.
  • Communicates and coordinates with governmental agencies such as CDOT and DOR, regarding other projects that may impact CTA projects or operations and attends weekly traffic meetings and other associated meetings as required.
  • Meets with contractors, consultants and construction management firms to establish permit timelines and projected closure requests.
  • Works closely with CTA Project Managers on establishing project specific permit requirements and criteria.
  • Provides clerical support to the General Manager of Construction and coordinates special projects within the department.
  • Maintains permit files, records and other related correspondences.
  • Maintains a log of all permit requests and generates weekly internal/external reports for management and corresponding agencies.
  • Trains and/or monitors staff on the permit process.
  • Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

N/A

CHALLENGES

  • Balancing and prioritizing projects with competing levels of importance.
  • Keeping abreast of local, state, and federal regulations regarding construction, as they relate to the Authority.
  • Maintaining communication internally and externally with various agencies and departments.

EDUCATION/EXPERIENCE REQUIREMENTS

  • High school diploma required. Bachelor’s Degree or a combination of education and experience relating to this position preferred.
  • Must be accurate in calculating, posting and checking data and documents.

PHYSICAL REQUIREMENTS

  • Normal physical demands.
  • Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA

KNOWLEDGE, SKILLS, AND ABILITIES

  • Understanding of CDOT, and other agency permitting process.
  • Knowledge of the Oracle Software System.
  • Working knowledge of applicable local, state, and federal laws, rules, and regulations.
  • General knowledge of, or comfortable with, street coordinates in and around Chicago and surrounding area.
  • Advanced verbal and written communication skills to communicate effectively to a broad spectrum of various level of the Authority and many outside agencies.
  • Self-starter with strong analytical and problem solving skills.
  • Ability to work independently and be well organized.
  • Ability to meet scheduled due dates, identify emerging issues and recommend solutions.
  • Ability to exercise good judgment.
  • Ability to work on multiple tasks simultaneously.
  • Proficiency with MS Word, MS Outlook, MS Excel, MS PowerPoint.

WORKING CONDITIONS

  • Usual office working conditions
  • High volume, face paced and strict deadlines.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

  • Personal Computer, Microsoft Office
Employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts.

Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.

Applicants, if hired,must comply with CTA's residency ordinance.

CTA IS AN EQUAL OPPORTUNITY EMPLOYER

No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact

arc@transitchicago.com

prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.

During the hiring process, CTA’s Human Resources department will contact candidates with next steps . Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness.

Please click link below to review the benefits offered at the CTA.

Job Tags

For contractors, Local area,

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