Virtual Assistant Job at Better Talent, Swedesboro, NJ

Njd0aU85a3hhVy9VNUo3TGF2S3lSVkVUSHc9PQ==
  • Better Talent
  • Swedesboro, NJ

Job Description

 

COMPANY OVERVIEW:

My Therapy Connection™ is a growing, multi-site private mental health practice based in South Jersey, providing high-quality, compassionate care to individuals, couples, and families. We are a private-pay, faith-informed practice known for our warmth, professionalism, and excellence in clinical care.

In addition to the therapy practice, our founder also runs Master Your Life—a coaching and personal development company that helps professionals gain clarity, build meaningful goals, and live with purpose. We value trust, transparency, and teamwork—and we’re building a company culture that supports not just our clients, but the people who keep our operations running smoothly behind the scenes.

POSITION SUMMARY:

We are seeking a highly organized and reliable part-time Virtual Assistant to support the day-to-day operations of our therapy practice. This remote role will play a key part in ensuring smooth administrative workflows by managing emails, scheduling appointments, supporting client communication, and performing light bookkeeping tasks. The ideal candidate is detail-oriented, professional, and comfortable working independently in a confidential and compassionate environment. This role requires excellent communication skills, a proactive mindset, and the ability to handle sensitive information with discretion.

RESPONSIBILITIES:

  • Manage and organize the therapist’s email inbox, ensuring timely responses and flagging important communications
  • Schedule and confirm client appointments, send reminders, and reschedule sessions as needed
  • Maintain accurate and up-to-date client records in scheduling and billing systems
  • Perform light bookkeeping tasks, such as recording transactions, reconciling invoices, and preparing basic financial summaries
  • Communicate with clients in a warm, professional, and confidential manner via phone, email, or messaging platforms
  • Coordinate with third-party services (e.g., billing platforms, insurance portals) as necessary
  • Monitor and restock virtual office supplies or digital resources, when applicable
  • Support general administrative tasks and help streamline office operations
  • Uphold strict confidentiality and compliance with HIPAA and other privacy regulations

QUALIFICATIONS:

  • 2+ years of experience as a virtual assistant, administrative assistant, or in a similar support role
  • Preferred familiarity with mental health, healthcare, or confidential client-facing environments
  • Basic bookkeeping knowledge; experience with tools like QuickBooks or similar is a plus
  • Proficiency in Google Workspace (Gmail, Calendar, Drive) and comfort learning new software systems (e.g., scheduling or EHR platforms)
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to manage time effectively, prioritize tasks, and work independently
  • Demonstrated ability to handle confidential information with professionalism and care
  • High school diploma or equivalent required; relevant coursework or certification in administration or bookkeeping is a plus

COMPENSATION & BENEFITS:

Hourly Rate: $20 hourly

Job Tags

Remote job, Hourly pay, Part time, Private practice, Work at office,

Similar Jobs

Exemplar Genetics LLC

Director of Veterinary Services Job at Exemplar Genetics LLC

 ...*Status: Full-time/ Exempt **Position Description* Exemplar is seeking a highly skilled and motivated Director of Veterinary Services and Attending Veterinarian to join our executive leadership team. This individual will play a central role in guiding the company... 

The Mosaic Company

Spanish Language Interpreter Consultant Job at The Mosaic Company

 ...conditions, including heat. This is a W2 hourly project-based role with benefits. Position Overview The Spanish Language Translation Consultant (SLTC) will provide essential interpretation services (Spanish to English and English to Spanish) during the... 

Spencer Ogden

Construction Coordinator III Job at Spencer Ogden

 ...various construction projects and ensuring they are completed on time and within budget. You will be responsible for coordinating with contractors, suppliers, and other stakeholders to ensure smooth project execution.Required Skills and Experience: Minimum of 5 years of... 

Essentia Health

Medical Laboratory Technician or Scientist Job at Essentia Health

 ...phlebotomy and specimen processing duties and will participate in research, development, education, and technical consultation....  ...MLT: $24.21-$36.32 Graduate of an associates degree in Medical Laboratory Technician OR Meets Clinical Laboratory Improvement... 

Kroger Delivery

LOGISTICS/CUSTOMER SERVICE DELIVERY DRIVER Job at Kroger Delivery

 ...customer orders to the home. Drive a company delivery vehicle showing safe, efficient driving...  ...and safety. Minimum - Valid driver's license - Excellent communication and...  ...- Must annually pass a DOT regulated medical exam - Must be at least 21 years old...