Job Description

Drive HairClub’s vision to be the trusted leader in total hair solutions for all, helping people discover their true confidence and achieve their goals. Live HairClub’s values of Care, Collaborative, Spirited and Innovative. The Procurement Specialist will be for keeping accurate inventory levels, purchase order management and seamless end-to-end service deliveries aligned to HairClub standards. The Procurement Specialist will work collaboratively with key functional areas and senior leadership to drive HairClub’s mission of creating memories of a lifetime and making a difference in the lives of others.

MAJOR RESPONSIBLITIES:

• Oversee end-to-end PO lifecycle—from initiation to closure—including creation, approval, communication with suppliers, and receipt reconciliation
• Ensure accurate and timely entry of POs into the system, maintain PO tracking tools, and resolve discrepancies between POs, invoices, and receipts.
• Ensure vendor and spend data accuracy, perform ongoing PO-related spend analysis, and support financial reporting and reconciliation.
• Facilitate effective supplier communication to manage purchase order expectations, shipments, and delivery schedules. Coordinate with Inventory Control and Transportation Teams to ensure timely and accurate order fulfillment.
• Partner with team members to ensure compliance with applicable import/export regulations, third-party logistics (3PL) processes, and internal inventory management policies.
• Track goods from purchase through delivery and ensure alignment with regulatory and organizational standards. Support the phase-in/phase-out product lifecycle through controlled PO and inventory management.
• Support the development and implementation of purchasing and PO management policies to enhance workflow, reduce costs, and increase operational efficiency. Identify and implement process improvements in procurement, logistics, and inventory systems aligned with business growth strategies.
• Perform duties

KEY MEASURES OF SUCCESS:

• Accurate monthly inventory reconciliations purchase orders and invoices vs receipt
• Fluid inventory in the field and 3PL warehouses without shortages and/or backorders
• Timely and cost-effective ordering, replenishing and delivery of products
• Ensure all product is compliant, regulatory and customs brokers both domestic and international
• Establish and monitor KPIs for logistics, procurement, lead times, cost, replenishment models and Product Quality.
• SMART goals as agreed with Manager

QUALIFICATIONS:

• Bachelor's Degree in Logistics, Business, Finance, or related field

• Minimum 3 years in purchasing and/or inventory control, logistics or accounting required

HairClub is an equal opportunity employer, dedicated to creating an inclusive work environment for everyone. We embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to our workplace. HairClub strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront in helping us promote and sustain an inclusive workplace.

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