Job Description

Job Description

Job Description

Job Title: Office Manager

Company Overview:
Join our dynamic team at Precision Private Security, a small but well-established private security company committed to delivering unparalleled safety and risk management solutions. We pride ourselves on our professionalism, integrity, and client-focused approach. As we continue to grow, we are seeking an Office Manager who can oversee our office operations and play a pivotal role in our administrative and HR functions.

Position Overview:
The Office Manager will be responsible for managing the daily administrative operations of the office, including billing, payroll, HR duties, and benefits management. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks while maintaining a high level of professionalism. This role requires excellent communication skills and the ability to interact effectively with employees, clients, and management.

Key Responsibilities:

1. Office Management:
   • Oversee daily office operations to ensure a smooth and efficient workflow.
   • Maintain office equipment and manage office supply inventory.
   • Ensure compliance with company policies and procedures.
   • Serve as a primary point of contact for internal and external communications.
   • Handle correspondence, filing, and document organization.
2. Billing and Payroll:
   • Process and manage client billing, including preparation of invoices, tracking payments, and following up on outstanding accounts.
   • Oversee payroll processing, ensuring accuracy and timeliness.
   • Reconcile payroll discrepancies and ensure compliance with local, state, and federal regulations.
   • Prepare and submit payroll reports as needed.
3. Human Resources Duties:
   • Administer and maintain employee records, ensuring compliance with all applicable laws and regulations.
   • Assist in the recruitment process, including job postings, screening, interviewing, and onboarding new employees.
   • Enforce and maintain comprehensive onboarding procedures and employee orientation programs.
   • Manage and update company policies and the employee handbook as needed.
   • Address employee inquiries related to HR policies, benefits, and payroll.
4. Benefits Administration:
   • Coordinate and oversee employee benefits programs, including health insurance, retirement plans, and other company-provided benefits.
   • Serve as a liaison between employees and benefits providers to resolve any issues or questions.
   • Conduct annual benefits review and open enrollment processes.
   • Maintain accurate and up-to-date records of all employee benefits.
5. Compliance and Reporting:
   • Ensure the company’s compliance with employment laws and industry regulations.
   • Prepare and maintain records and reports for HR audits.
   • Assist with risk management initiatives and support internal compliance efforts.
6. Team Collaboration:
   • Work closely with management to implement company initiatives and support operational goals.
   • Collaborate with other departments to ensure alignment and effective communication.
   • Provide administrative support to upper management as needed.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Human Resources, or a related field preferred, but relevant experience will be considered.
• Experience: Minimum of 3-5 years of office management experience, preferably in a small to medium-sized company. Experience in the security industry is a plus.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with payroll software (e.g. Paychex), and HR systems. 
• HR Knowledge: Familiarity with HR best practices, labor laws, and employee benefits administration.
• Financial Acumen: Understanding of basic accounting principles related to billing and payroll.  Must be Quickbooks proficient and have at least 2 years, current, experience.
• Interpersonal Skills: Strong communication, problem-solving, and organizational skills.
• Leadership Abilities: Ability to lead and motivate staff while fostering a positive office environment.
• Attention to Detail: Exceptional accuracy and attention to detail in all tasks.

Additional Requirements:

• Must be able to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Willingness to learn and adapt to new systems and technologies as needed.
• Must be able to follow through with tasks and projects.

Benefits:

• Competitive salary commensurate with experience.
• Health, dental, and vision insurance.
• Retirement plan options.
• Term Life Insurance
• Short Term Disability 
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity
• Legal Services
• Pet Insurance
• Identity Theft Protection

Work Environment:

• This role is performed primarily in an office setting, with occasional need to travel locally for training, client meetings, or related activities.

Precision Private Security is an Equal Opportunity Employer and encourages candidates from diverse backgrounds to apply. If you are a proactive and driven individual with a strong background in office management and HR functions, we invite you to join our team and make a meaningful impact on our organization’s continued success.

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