Job Description

Job Description

Job Description

IMPORTANT: This position is long-term/indefinite but will not become a regular position. Contract opportunity for up to 2 years.

Executive Legal Assistant to President, Legal Counsel & Public Affairs (Worldwide)

Location: Coppell, TX (Onsite)/5 days per week/8am-5pm

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Legal Assistant to support the President, Legal Counsel & Public Affairs at our Coppell, TX office. This pivotal role is ideal for a professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and is eager to contribute to a dynamic legal and corporate team. The successful candidate will provide comprehensive executive and legal administrative support, enabling senior leadership to focus on strategic priorities by managing complex schedules, communications, and legal operations efficiently.

Key Responsibilities

Executive Support

• Coordinate and manage the President’s Outlook calendar, including scheduling meetings, appointments, and prioritizing commitments.
• Manage emails, prepare agendas, and handle complex travel arrangements in collaboration with travel agencies and/or through the Concur platform.
• Prepare and submit expense reports in Concur; review and approve travel requests, expense reports, and e-leave submissions ensuring compliance with company policies.
• Draft, edit, and finalize PowerPoint presentations for Executive Staff Meetings; ensure timely updates and accurate content from the Legal Management Team.
• Maintain Microsoft Teams and SharePoint by posting presentations, tracking action items, and updating content to support team collaboration and transparency.
• Maintain Teams and SharePoint by posting presentations, tracking action items, and updating content.

Legal & Administrative Support

• Send out EY Legal Letters (including 20F Bring Down, DAR Bring Down, and Quarterly Audit Response) on behalf of the President, ensuring accuracy and timely delivery.
• Create and maintain Excel spreadsheets for annual legal purchase orders related to attorneys and legal services.
• Manage worldwide purchase orders in Ariba, coordinating with Finance, Global Procurement Organization (GPO), and the Legal Controller to ensure proper tracking and compliance.
• Process and track legal invoices, including U.S. invoices, using the Access Database system for accurate financial record-keeping.
• Assist with special projects, research, and legal administrative tasks as needed.
• Order software for the worldwide Legal team.
• Maintains client confidence by keeping client/attorney information confidential.

Communication & Liaison

• Serve as a primary point of contact between the President of Legal and internal/external stakeholders, managing correspondence and screening communications with professionalism and discretion.
• Organize and support meetings, including preparing agendas, taking minutes, and following up on action items.
• Liaison with outside law firms in connection with invoicing and purchase orders.

Qualifications & Profile

• Minimum of 10+ years of executive assistant experience, preferably supporting senior legal executives or corporate officers.
• Strong understanding of legal terminology and corporate legal processes is a plus.
• Excellent oral and written communication skills with attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook),
• Experience with Concur platform a plus.
• Demonstrated experience working with travel agencies and managing complex travel itineraries.
• Exceptional organizational and multitasking skills with the ability to prioritize effectively in a fast-paced environment.
• Strong interpersonal and human relations skills with a collaborative, team-oriented attitude.
• High level of discretion, confidentiality, and professionalism in handling sensitive information.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Ability to organize/prioritize work and perform multiple tasks simultaneously.

Work Environment

• This is an onsite role based at our Coppell, TX office.
• Fast-paced, dynamic legal and corporate environment requiring adaptability and excellent time management.

Resumes are required and please include your desired salary.

Express Employment Professionals puts people to work in all types of jobs. When you work with Express, you build a relationship with a team of employment professionals in your community who have, in turn, built personal relationships with the businesses that are hiring. Whether you're building a new career or looking for a short-term job to supplement your income, we offer the flexibility to work the way you want, and you'll never pay a fee to Express for our services and support.

Company Description

Express Employment Professionals puts people to work in all types of jobs. When you work with Express, you build a relationship with a team of employment professionals in your community who have, in turn, built personal relationships with the businesses that are hiring. Whether you're building a new career or looking for a short-term job to supplement your income, we offer the flexibility to work the way you want, and you'll never pay a fee to Express for our services and support.

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