Job Description
Join an Exceptional & Supportive Legal Team – Legal Executive Assistant Opportunity in Boston!
Aspen Careers is partnering with a law firm to hire a Legal Executive Assistant for its Boston, MA office. You'll support multiple lawyers while acting as a trusted partner who keeps a partner's practice running smoothly.
What's in it for You?
Competitive pay. (non-exempt; overtime eligible)
Comprehensive benefits: medical, dental, vision, 401(k)
Hybrid schedule: at least 3 days/week in-office (Boston)
Collaborative, growth-minded culture that invests in people
Equal Opportunity Employer committed to inclusion
Why You Should Apply
Be the hub: proactively coordinate day-to-day operations so partners can focus on clients and business development
Calendar & travel mastery: manage Outlook calendars, resolve conflicts, and arrange complex itineraries
Document production: draft correspondence, prepare reports and presentations; ensure accuracy and confidentiality
Meeting excellence: prepare agendas/materials, coordinate practice group and client team meetings, and follow through on action items
Client liaison: handle direct client interactions and connect departments, projects, and information to the partner
Information governance: maintain organized paper/electronic files in line with firm policies
Billing oversight: handle pre-billing tasks, international billing, liaise with billers/collections, and monitor client budgets
The Ideal Candidate
Education: High school diploma or GED required; Bachelor's degree preferred
Experience: 5+ years of professional executive administrative support for partners and/or executives (law firm experience strongly preferred)
Tech skills: Advanced Word, Excel, PowerPoint, Concord, Intapp. If you have these skills, you are encouraged to apply!
Strengths: Excellent communication, discretion with sensitive matters, top-tier organization/time management, and the ability to manage competing priorities in a fast-paced environment
Nice to have: Experience with billing workflows (Aderant) and budget tracking
About the Firm
Highly respected law firm with a strong local Boston presence
A culture described as bold, exceptional, collaborative, and supportive —where people are the backbone of the firm
Hybrid work environment with ongoing professional development and high standards of client service
Ready to bring your skills to a firm that values your contribution? Let's chat.
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