Job Description

Job Description

An investment advisory firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.

Schedule: Fully Onsite

Salary: $110-130K plus bonus

Hours: 8-5:30

Responsibilities:

• Manage calendars (both personal and professional), ensuring efficient scheduling and prioritization of appointments
• Act as the primary contact for the executive, managing communications and inquiries
• Coordinate and oversee travel arrangements, accommodations, and itineraries
• Handle daily administrative tasks such as booking reservations and personal errands
• Assist with personal tasks, including family-related matters and scheduling
• Process expenses and ensure timely reimbursements
• Maintain and update databases with accuracy
• Collaborate across teams to support initiatives
• Ensure smooth day to day operations for executive
• Assist with small remote tasks as needed after hours (e.g., making last-minute travel adjustments, handling dinner reservations)

Requirements:

• 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably in financial services
• Excellent communication skills, both written and verbal, with the ability to interact with high-level executives
• Proven ability to handle confidential and sensitive information with discretion
• Strong organizational skills and the ability to manage multiple tasks in a fast-paced, dynamic environment
• Must be adaptable, with the ability to work under pressure and juggle competing priorities
• Ability to work effectively as part of a team and independently
• Strong Microsoft Excel, Word and database technical abilities

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