Job Description

Our client, a Real Estate Investment Firm in Midtown is looking to hire a star Executive Assistant to support a Co-President of the firm. The successful candidate must be well spoken, skilled, have the ability to think and operate strategically and be highly proactive. The position requires a minimum of 3-4 years of admin assistant experience. The candidate must be a strong communicator, proactive and hardworking. Ideally this person will be out of finance at another fund. This role is 4x days a week in-office and 1x (Friday) remote. With the idea that the role is hybrid, this candidate must be available any day if there is a meeting onsite that they need to be present for.

RESPONSIBILITIES

• Provide administrative support to Co-President of firm 
• Maintain heavy, complex and frequently changing calendar
• Coordinate all aspects of business related meetings and conference calls
• Handle all confidential business matters and work independently on special assignments
• Answer and screen incoming phone calls, place calls as directed, dial into conference calls/zooms
• Organize and coordinate full travel arrangements for business travel (both domestic and international, private and commercial) – including lodging, commercial flights, charter air, ground transportation, tours, dining reservations, special activities, COVID-19 testing and requisite paperwork
• Oversee special projects for Co-principal
• Cover front desk/and back up other EA as needed (on vacations, etc.)
• Anticipate needs and plan accordingly for them

REQUIREMENTS

• Min 3-4 years of support experience
• Strong sense of judgement
• Ability to work collaboratively on team of admins to support Co-President and NY office
• Very proactive and thorough approach
• Detail-oriented, organized, and quick-witted
• Ability and willingness to take initiative with limited direction / feedback
• Exhibits utmost professionalism and discretion
• Ability to interact with variety of people
• Exceedingly flexible and able to prioritize in fast-paced/high-pressure environment
• Demonstrated proactive approaches to problem-solving with strong decision-making capacity
• Bachelor’s degree preferred

SALARY
$115-120K + Discretionary Bonus + Great Benefits

HOURS
9am-6:00pm + flexibility for minimal OT as needed

#IND1

Job Tags

Remote job, Flexible hours,

Similar Jobs