Job Description
Our client in the New Providence area is looking to hire an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.
Salary is 90,000 - 95,000.
Benefits include health insurance, 401k, and PTO.
Key Responsibilities
•Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.
•Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.
•Coordinate travel arrangements, including itineraries, accommodations, and logistics.
•Prepare, track, and submit expense reports with accuracy and timeliness.
•Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.
•Create and support PowerPoint presentations and other executive-level materials.
•Manage incoming mail, including scanning, organizing, and routing documents appropriately.
•Demonstrate quick reaction time and a proactive approach to solving issues before they arise.
•Prior experience supporting senior leadership or performing high-level administrative duties.
•Exceptional attention to detail and organizational skills.
•Strong written and verbal communication abilities.
•Ability to operate with discretion, confidentiality, and emotional intelligence.
•Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
•Ability to thrive in a fast-paced, constantly evolving environment.
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