Job Description
Executive Assistant
Company Intro
Advanced Interiors is the industry leader in providing interior finishes to the residential new home market. We also serve the retail, remodeling, commercial, and multi-family markets focusing not only on the products but also the services that the new homebuilder needs. Our business has grown to include not only flooring but also a full offering of cabinetry and a Stone Division where we fabricate our own Granite and Quartz.
Shift Hours
Generally 8 am-5 pm Monday - Friday. This is an as-needed position, meaning that there are times when it will be necessary to work in non-traditional days/times. It is anticipated that the vast majority of any ‘off-hour/day’ work will be able to be done remotely. Respect for personal time remains high and effort will be made to keep non-traditional work time as minimal as possible.
Position Summary
This position is to assist the president in all aspects of his professional life to maximize productivity, communication, responsiveness, and project advancement.
Duties and Responsibilities
Monitor work email account
Respond to emails that are appropriate to respond to yourself on the president's behalf
Forward to the president ones that he needs to attend to personally
Monitor work voicemail
Respond to voicemails that are appropriate to respond to yourself on the president's behalf
Forward to the president ones that he needs to attend to personally
Manage Calendar
Blend and coordinate a few schedules to ensure that workdays run smoothly
Set appointments and communicate with attendees as needed
Attend collaborations on the president’s behalf as needed only when prior understanding is known and understood when the president is unavailable
Collect information/data from various sources to create reports for the president on a weekly and monthly schedule
Prepare reports & presentations with information supplied by the president for upcoming meetings
Serve as the liaison between leaders, key staff, and the president
Spearheading & completing projects and special assignments by setting goals, organizing collaboration with others, and achieving deadlines
Track and report on projects and initiatives around the company to the president
Other duties and responsibilities as assigned
Qualified candidates might have the following:
Multi-year prior executive assistant experience
Highly competent with MS365 and associated applications
Excellent communication skills
Excellent interpersonal skills
Excellent writing skills
Self-Confidence
Ability to discern what is working well and what is not and to report accordingly
Physical Demands
Ability to lift 30 pounds repetitively and be physically capable of performing the essential functions of the position, with or without a reasonable accommodation, and without posing a direct threat to the health and safety of the individual or others.
Benefits
After an onboarding period, the company benefits package includes health insurance with prescription coverage, company-funded HSA, dental, vision, company-funded life insurance, company matching 401K eligibility, and paid time off. In addition to the benefits package, we offer a team environment with company cookouts and outings each year
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status
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