Job Description
Event Ownership, Planning & Management: - Events can be in-person or virtual and ability to manage the below items in either environment is a key skill and capability.
- Prepare detailed budgets and forecasts of event attendance, income and expenses.
- Gather, compare and present price quotes for all event related expenses.
- Select site, caterer, accessories, and other vendors.
- Negotiate and sign contracts for services rendered.
- Develop detailed timelines for each event.
- Determine and communicate staff and client responsibilities.
- Individual is responsible for choregraphing and managing event day.
- In partnership with market publisher select and schedule event speaker/presentation and sponsor program participants.
- Script sponsor presentations and main program.
- Manage ticket sales through the online registration process and oversee attendance lists.
- Develop relationships with outside vendors i.e., hotels, restaurants, caterers, audio visual companies, florists, etc. Utilize vendor trades when appropriate to assure we produce a high-quality event and maximize expense budget. Track trade schedules to assure dollar-for-dollar completion of contract.
- Prepare pre and post event promotions through print ads, digital ads, email marketing and social media to generate attendance. Assist with proofreading of all promotional material, advertising, and event program to maintain integrity and image of MBJ brand.
- Prepare and present post-event analysis including invoicing approval, spreadsheet summary of expenses, attendance list, and no-shows.
Vendor & Sponsor Management: - Organize and facilitate sponsor meetings in as necessary in coordination with advertising team.
- Gather sponsor bios and company promos for event recognition.
- Ensure sponsor deliverables are addressed throughout the event process.
- Assist advertising team during sales process to ensure potential events are clearly communicated to meet the client's needs.
- Provide creative recommendations for sponsors and on-site event activations.
Professional Development: The Events Director should participate in all applicable training offered by ACBJ and the business unit. In addition, individual is encouraged participate in at least one external training opportunity each year, as agreed upon with the Market President & Publisher.
Other: All team members should be prepared to assist with any other task requested by the Market President & Publisher.
Education: College degree or comparable work experience
Experience: 3-5 years preferred
Supervisory Responsibility: None
Schedule: The majority of Business Journal events occur weekdays during business hours, however, there will be some evening events where event team members are expected to plan/participate.
Specific Skills: Office 365 Products (Excel, Word, PowerPoint, TEAMS, etc.). Must have the ability to function in a virtual environment and lead/conduct virtual meetings and events (Zoom, TEAMS, WebEx, and other virtual meeting platforms). SquadUp experience a plus. American City Business Journals
Job Tags
Contract work, Work experience placement, Remote job, Afternoon shift, Weekday work,