Job Description

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We’re hiring an Event Planning Director in Dallas, TX.

This position is responsible for preparing all event documentation and execution while coordinating with Senior Director of Events, staff, venues, and donors/volunteers to ensure consistent, high level service experience throughout pre-event, event and post-event phases of events.

This is an office-based position that offers a hybrid schedule. The office is in Irving, TX.

Responsibilities

1. Coordination of outside vendor relations and logistics of all North Texas events including venues, walk routes, fence staging, tenting, banner production and distribution, signage production, and/or premium orders.
2. Vendor Management: research to secure the most appropriate and cost-effective relations with outside vendors, including obtaining several bids and reviews to be presented to leadership for approval.
3. Venue Management: research to secure the most appropriate and cost-effective relations with venues, including receiving approval of food and beverage minimums, venue fees and other related expenses to be presented to leadership for approval.
4. Day-of-Event management: to include decor, set up and tear down management and/or execution, coordinating on-site with outside vendors.
5. Budget Management: tracking direct expenses across all events and submitting invoices and contracts in a timely manner.
6. Timeline Management: coordinate communication timing and schedules and collateral timelines and deadlines for all events.
7. Volunteer Management: determining amount of volunteer support for each event and crafting volunteer job descriptions, providing on-site volunteer management, and collaborating with event chairs to achieve their overall look and feel of the event.
8. Contractor Management: negotiate contracts with vendors and venues, submit for approval and authorized signatures.

Position requires periodic travel throughout the Dallas area.

Qualifications

1. Bachelor’s degree or equivalent experience.
2. At least 3 years of experience in event logistics and/or event management.
3. Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
4. Ability to anticipate and satisfy customer needs; to work independently and take the initiative; to solve problems creatively and effectively; to meet and interact with all levels of staff and volunteers.
5. Ability to work evenings/weekends, when necessary, with reliable transportation.
6. Must have at least basic knowledge and skill/proficiency with Microsoft Office.
7. Proficiency in designing marketing collateral and Canva experience preferred.
8. Experience in vendor and volunteer management preferred.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.

Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.

Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.

Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

Job Tags

Similar Jobs