Job Description

Document Control Specialist

Job Overview:

SPS New England is looking for a detail-oriented Document Control Specialist to manage and streamline document control processes within our construction/engineering projects. This position is responsible for maintaining the flow of construction documentation throughout the construction process and assisting our Project Managers.

Key Responsibilities:

• Document Management:
• Implement and administer project electronic document control systems, including internal and owner-facing platforms. Familiarity with SharePoint, e-Builder, Bluebeam Revu, and Procore is preferred.
• Develop, implement, and maintain document control procedures and systems to manage electronic and physical project documentation.
• Document Transmission and Tracking:
• Transmit and track project documents, including submittals, Requests for Information (RFIs), contract drawings and specifications, material certifications, and other critical documentation.
• Generate and maintain document logs; coordinate with and distribute to the project management team as needed.
• Review and Approval Monitoring:
• Track document reviews, approval statuses, and distributions to project personnel and subcontractors to ensure timely processing and compliance with project requirements.
• Coordination and Communication:
• Liaise with project managers, engineers, and other team members to gather, distribute, and update necessary documentation.
• Facilitate communication between project teams to ensure all parties are informed of document changes and updates.
• Distribute plans and specifications to contractor personnel, subcontractors and designers.
• Compliance and Quality Control:
• Verify that all documents comply with company standards, regulatory requirements, and project specifications.
• Perform regular audits of document control processes to ensure accuracy and completeness.
• Address and resolve document-related issues and discrepancies.
• Record Keeping:
• Maintain historical records of all project documentation and correspondence.
• Ensure secure storage and accessibility of all records for future reference.
• Implement data backup procedures to protect against loss of critical documentation.

Requirements:

• Bachelor’s Degree or extensive experience relevant to business administration, project management, construction and engineering, accounting, library science, or relevant discipline a plus.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Experience with industry relevant document management systems and software such as SharePoint, e-Builder, Bluebeam Revu, and Procore is a strong plus.
• Excellent communication and organizational skills, both orally and written including written reports and summaries, and presentations.
• Excellent attention to detail, analytical skills, interpersonal skills, ability to multitask.
• Experience in document control for the design and construction of large projects a plus.
• Ability to be flexible and change directions to meet company needs.

Job Tags

Similar Jobs